Eagle Ranch Home Property Owner Associations
We want to thank Cathy and Ed Scriven for allowing us to hold meeting at their house.
Secretary Theresa Ager was not present. Filling in for Theresa was Nicole Swartwood.
Date: March 10, 2008
Start meeting at 6:35 P.M.
Treasury Cathy Scriven: The association has collected 83 lots paid; four checks have not been deposited. Twenty-four lots still have not paid for this year. Two lots still owe for 2007. Other expense, so far three snow removals this year and the snow season is not over. See full treasurer's report at end of minutes.
The associations’ CD will come due in April 2008 to take out or to roll into another lock term. The board had agreed to put back into savings because of directors’ terms ending this year.
Newsletters, Stamps- Cathy Scriven requested to purchase stamps for the remainder of the year now at $0.41 each before they go up to $0.42 each. We recommended checking first to see if bulk mail is cheaper and if not, we were in agreement to purchase the forever stamp at $0.41 each now for the remainder of the year.
The president would like an update treasury report by the end of March 2008 for the Newsletter.
Vice President-Tom Ossner: Evan Earthworks was the only one to reply to Tom’s request for a proposal on grating and maintaining our roads. Evan Earthworks proposed this: once over (4 passes) $288.36 per mile. Twice over (8 passes) $395.28 per mile with a fuel surcharge if gas/diesel is over $3.50 per gallon. This contract would be good for 2 years. Evan requested a 2-year contract because if he was to continue to help us with the roads he will need to pull his engine and repair it and this will guarantee his money for repairs and the contract will guarantee us the yesterday/last year prices. It is recommended we do twice over on Siegel Way and Nolan Drive because of the high traffic.
We have a verbal contract with Mike and Theresa Ager for the snow removal.
Bridges- There are multiple areas of erosion around Reba Court and Kaitlyn Drive. Tom Ossner and Ken Simpson will call an engineer to make an appointment to see what our options are to repair Reba Court and Kaitlyn Drive bridges.
Shadow Lane- Some how Shadow Lane road did not get the same quantity of road base as the other roads when it was turned over to us, the association. Tom recommended that we start on this road this spring / summer. Because of the interest rates are dropping we have a high chance of these owners wanting to build.
Road Material: Total Material, Labor and Delivery.
Tezak 2000 Ton $31,000.00 Higher Better Quality
Transit Mix 2000 Ton $23,000.00 Good, Standard
Budget- The budget will stay close to 2008 budget. Shadow Lane road base may be a problem in 2009.
Old Business-Directory of Property Owners (Phone Book) - The board will send second notice in Newsletter.
So far the confirmed candidates for 2008-2010 Board of Directors: Ken Simpson, Tom Ossner, Cathy Scriven, and Allen Lucas. The board would like to call a few people and see if they would be interested in being on the board. We need a short paragraph from the individuals about themselves that would be interested in being on the board and this information would be published in the Newsletter.
New insurance contact person: Guy Gardner at State Farm Insurance.
A question that came up: if a property owner puts up a windmill, will San Isabel Electric buy back electricity. We will have to look into this for more information.
Peggy Quintana is a property owner of lot 31. She presented a plan to build a Bed and Breakfast on her lot. She is considering starting with a five-bedroom resort. She mentioned she knew Theresa Ager and of her business. The Board advised her to go to the Pueblo County Zoning and Planning Board and check with their guidelines.
Meeting adjourned at 8:30 P.M.
Next Directors meeting will be on April 21, 2008 at 6:30 P.M. at Ken Simpson’s house.
ERPOA Treasurer’s Report
March 10, 2008
Cathi Scriven, Treasurer
Beginning Balance Dec. 17, 2007
US Bank CD $12,447.72
Pueblo Bank & Trust
Checking 3,199.24
Savings 10,636.53
Total $ 26,283.49
Income: Dec. 17, 2007- Mar. 10, 2008
PB & T Savings interest $ 11.32
2008 ERPOA Dues * 15,600.00
Newsletter Ads 30.00
Total income $ 15,641.32
Expenses:
Roads
Snow removal (3) $ 1125.00
Newsletter & postage 206.25
CO Association registration 10.00
Website upgrade 300.00
Treasurer – dues postage, envelopes 56.11
Pueblo County Clerk – R.O.L. 6.00
Total expenses paid $ 1703.36
Ending Balance March 10, 2008
US Bank CD $ 12,447.72
PB & T Checking 7,710.88
PB & T Savings 20, 062.85
Total $ 40,221.45
$26,283.49 + $15,641.32 - $1703.36 = $ 40,221.45
* 82 lots have paid 2008 dues. Three recent checks aren’t deposited yet, and are not counted in the above income figures. One early payment was included in the December Treasurer’s report. 25 lots have not paid. 2 lots still owe for 2007.