Eagle Ranch Property Owners Association Board Meeting – September 22, 2011
Present – All Members, except VP
Newsletter editor – Debby Graham
Location – Armbrust Residence
The meeting opened at 6:53 pm
1. Meeting Points - Tom asked Horst to email, at the time a new meeting is being announced, any points from a previous meeting that had to be acted on by a board member. This will give the individual some time to gather the information, and be ready with an answer, at the time of the new meeting.
2. Insurance – Cathi mentioned that there may be some kind of new insurance coverage available for the ERPOA, but she is still waiting for more details from the insurance company, before informing us.
3. Treasurer’s Report – We currently have $25,176.29 in the bank. 13 lots still owe payments, and all details are broken out in the attached report.
4. Collection Agency - Cathi mentioned that we received a small partial payment from the collection agency, for one of the lots. She receives a monthly update from them, if any activity took place. She showed Tom the latest report. Horst suggested that Tom receive a copy of any updates from the agency, in order to see the collection progress being made by them.
5. Newsletter – Debby asked Horst to send her a copy of the report minutes for the 2011 annual meeting. She would also like a copy of the treasurer’s report (1/1/11 – 6/25/11) from Cathi, both of which she wants to include in the upcoming newsletter. Tom mentioned that Suburban Gas Company wants to advertise in the newsletter, and offer the home owners currently living on the ranch a special rate. Rachel Moore ( a lot owner’s daughter) also wants to advertise in the newsletter, about her hair cutting business. Debby may also want to include in the newsletter that a bear had been sighted between Nolan and Eagle Ranch Roads. Tom would like the newsletter to be published by the end of this October.
6. Bridges – Tom mentioned that several flat tires have resulted from driving over the uncovered Kaitlyn bridge. At this point there has been no progress made by the Road & Bridge Committee in coming up with a solution of what covering to install on that bridge. Since Alan (who is in charge of the committee) was not present at this meeting, we could not stress the urgency to him and his committee, to come up with a solution for covering up the bridge. The association does not want to continue having to pay for flat tires inflicted on Kaitlyn bridge. Tom mentioned that he may take a welding torch and cut down some of the spots that caused the flat tires. We will need engineers and contractors to be involved in any bridge covering designs. The bridge abutment on the Reba Ct bridge does not come up to the original (Red Creek Ranch) specifications. Those specs call for the abutment to be 8 ft deep. The bridge hardly has any cement below the surface. We need to inspect the other two bridges for their abutment depth, and possibly get back to Red Creek Ranch with the results of our findings. Tom will contact Alan and tell him about our bridge discussion tonight.
7. Road Signs – As was mentioned in a previous board meeting, we have some road signs for Jessie Court and Abbey Lane, which still need to be put up at the appropriate spots.
The meeting was adjourned at 7:56 pm.
Board of Directors
President Tom Ossner
Vice President Alan Lucas
Secretary Horst Armbrust
Treasurer Cathi Scriven
Member-at-Large Tom Atchley