Eagle Ranch Property Owners Association Board Meeting – November 30, 2009
Present – All Members
Location – Scriven Residence
The meeting opened at 7:18 pm
1. Meeting Minutes - The minutes of the previous board were read and approved.
2. Bridges – We need to get a timeframe from Noah (Paragon Bridge Works) of when their work on the bridges will be completed. There has been no work done on any of the bridges for the last several weeks. Some board members inspected the welding done on the Nolan bridge and agreed that it was not done satisfactorily. Even Noah agreed that there are still sharp edges protruding in various spots and cannot remain that way. To have them cut off by another local company could lead to finger pointing, should some incident arise from it. The sharp edges need to be cut off soon, as several flat tires resulted from driving over some bridges. Tom O. offered to do the cutting, possibly this coming weekend, with the help of Tom A.
The possibility of putting some road base back on top of the bare metal was discussed as being the quickest solution to getting the bridges back to normal driving conditions. This should be done in conjunction with the fall road grading, which needs to be done before the end of this year.
3. Road Committee - It seems that the majority of members on this committee are unwilling to step forward or help with wanting to get things done on the roads. Shadow Lane will have to be looked at, to see how much work needs to be done, since a lot owner wants to start building a home on that street, in the fall of 2010. We need to get proposals written up and bids put out for contracts of multiple years of maintenance. Snow removal bids and contracts will also have to be obtained, for the next few years. Alan will contact his Committee members, and will solicit their help in getting these tasks done.
4. Newsletter - Alan wanted to know the cost of inserting an advertising flyer with the newsletter, as his company is willing to pay for that advertising. Tom A wanted to send the newsletter by email, but by law it has to be sent as First Class regular mail. Tom O was holding off in sending the letter in hopes of stating that the bridge work had been completed. As that work is not done, the current status of the work in progress will be reported. Debby Graham will have to get the newsletter done and sent out by the end of this year.
5. Treasurer’s Report – Cathi gave a verbal report, stating the various expenses incurred, and our current balance of $36,290.97. Tom O suggested that we put about $10,000 into a CD, in order to get a better return for our money. There are still 44 lot owners who have not paid for the Special Assessment . Cathi did send out reminders to those people. There are still a few owners with overdue yearly dues, and Cathi will check with another association, to see how they handle delinquent owners.
6. Nature Trail – Tom O was told by Ken Simpson that he had received a bill from the St Charles River Homeowners Association, for inssurance fees that we owe them for using the nature trail in their subdivion. Ken had told them to send him a Declaration page, that showed our Eagle Ranch association inclusion in their insurance policy. Once we get that information, we can decide what proportion of the amount should be paid by our association.
The meeting was adjourned around 8:30 pm.
Board of Directors
President Tom Ossner
Vice President Alan Lucas
Secretary Horst Armbrust
Treasurer Cathi Scriven
Member-at-Large Tom Atchley