Eagle Ranch Property Owners Association Special Board Meeting – June 23, 2010
Present – All Members
Location – Atchley Residence
The meeting opened at 6:50 pm
1. Noah Phone Call – Alan made a phone call to Noah, as was discussed in the last board meeting. Noah did not respond back to us with a Final Bill, so Cathi sent a check to Paragon Bridge Works, indicating that it was for ‘Final Payment’.
2. Evan’s Contract – Cathi was wondering if Evan would consider not raising prices for any future years, if the cost of living has not increased. Tom stated that it would be up to Evan to decide at the time. He also stated that there have been numerous times in the past where Evan did not charge us extra for work that he did, or moving/storage of equipment, even though he could have. The covering of our roads with existing road base, or lack of it, was discussed. Several board members had inspected the roads, to see what condition they were in and where more road base was needed. This information was passed on to Evan. The use of a roller to pack down the road base was discussed also.
3. Annual Dues – Alan suggested that lot owners, who have trouble making the annual dues payment, should be allowed to make partial payments throughout the year, until the dues are paid. The same goes for the Special Assessments. Cathi stated that she did give several people this option already, where some payments were made, but not the whole amount. These options will not be brought up at our annual meeting.
4. Meeting Food – Cathi stated that she will bring various refreshments and some fruit to the annual meeting, and Horst’s wife will bring cookies and brownies. Parking will be reserved for our association members, since there is a car show at the fair grounds (across the street), that same day.
5. Proxies – Based on the latest returned meeting notices, there will be enough proxies this year to have a quorum for our meeting.
6. Meeting Topics –
• Bridge work done
• Reba Court bridge abudment
• Finish the bridge toppings in the future
7. Covenants – Tom mentioned that our covenants may be up for re-registration, at some time in the future.
8. Fire Protection – The conversation that Horst had with the plant manager at the cement factory will not be stated at the meeting, unless someone brings up the fire protection issue. Since that conversation, Horst has not heard from the plant manager, nor have any meetings taken place, that GCC wanted to have with the neighboring associations.
9. Election Ballots – Cathi wanted to know if we need ballots made up and passed out at the meeting, for anyone else to run for a board position.
10. Church Donation – Cathi suggested that we make a donation to the church, for letting us use their facility to have our annual meeting. She also suggested that for next year’s meeting we have it on the ranch again, in the form of a potluck. The idea of people living in Pueblo would come to our meeting, being held in Pueblo, did not work out that way.
The meeting was adjourned at 7:44 pm.
Board of Directors
President Tom Ossner
Vice President Alan Lucas
Secretary Horst Armbrust
Treasurer Cathi Scriven
Member-at-Large Tom Atchley