Eagle Ranch Property Owners Association Board Meeting – January 27, 2010
Present – All Members
Location – Atchley Residence
The meeting opened at 6:57 pm
1. Nature Trail – The St. Charles River Estates have sent us statements regarding the nature trail usage for the past 3 or 4 years, and now their insurance agent said that we (ERPOA) have to put their association on our policy. They want us to pay a portion of their insurance, based on the number of lots each association has. Our association has had the right to use that nature trail, from the beginning of when both associations were being developed. We are NOT going to comply with their request, nor are we going to address this topic any further.
2. Abbey & Shadow Lanes – Tom O. mentioned that a well digging truck driving on Abbey sunk about 2-3 inches, due to poor road conditon. He also received email from another lot owner, stating that they want to build on Shadow in about 2 to 3 years.
3. Road Committee – The members want a lawyer to to go over the contract forms, which need to contain information about bonding and water on them.
4. Roads – Tom O. mentioned that the road base has to be packed down, when applied, to keep the roads in better shape. The speeding on Nolan was addressed again, and that there is nothing that can be done by us, to inforce driving the speed limit of 25 mph. Too many drivers are observed going way over the speed limit on that road, thus pushing the road base off to the sides, and leaving it in poor condition. A new couple moving to the area mentioned to Tom O. that our roads were the best that they have seen, and Tom was informed via a real estate agent that our roads were the best kept up dirt roads in the entire county.
5. Dues – Cathi mentioned that she talked to someone in St. Charles River Estates about collecting dues and late fees. They have a lawyer, who charges $250.- per lot to see that the dues are paid. Currently we have 4 lots that owe dues for the past 3 years. All of them are empty lots, and therefore no homeowners around to try and collect the dues. Tom A. wanted to know if there is any way that we can collect the past dues.
6. Bridges – We need to pinpoint what work still needs to be corrected, before we can meet with Noah again, and talk about bridge completion. We should get an independent expert opinion on the work quality that was performed on the bridges. Tom A. talked about the impromptu meeting that he had with Noah. He stated that some of the welds on the bridges were not good. Noah stated that some of the bridge work may not look very pretty, but the bridges are now sturdy. The various costs were discussed, particularly the travel costs, and that they were too high. The discussion also centered on the amount of time that it took to complete the project, versus the original estimated time of a few weeks. Our association cost of $976.- for the road sign rental was discussed, and how the amount should have been a fraction of that, had Noah completed the work, as originally estimated. We want from Noah a line by line item report of what we still owe him in bridge expenses. Tom A. will set up an appointment for an expert to come out and inspect the bridge work, and give us a written statement of his findings. All of this will need to be completed, before we can set up another meeting with Noah, to discuss bridge completion. Tom A. wanted to know how much money would be left in our budget, after the bridge repairs have been paid for. According to Cathi, that figure would be about $20,000.- Tom then brought up the bridge covering, and we discussed the various ways of doing that. Tom’s thought is for now to put road base back on the Nolan bridge, leave Kaitlyn alone, and let the homeowner on Reba Court, who wanted to pay for that bridge covering, do so. Before Nolan bridge can be covered up again, some repair work needs to be done, to the various wheel cover plates that have holes in them. Tom A. mentioned various other discussions that he had with Noah, when they had their impromptu meeting, about the work that was done as well as sharp edges remaining. The bridges cannot be covered until the wheel covers are fixed. Tom O. mentioned a welder and his prices who can do that work. The job would be less expensive to do using this welder, than it would be for Noah’s welder to do it.
The meeting was adjourned around 8:20 pm.
Board of Directors
President Tom Ossner
Vice President Alan Lucas
Secretary Horst Armbrust
Treasurer Cathi Scriven