Eagle Ranch Property Owners Association Special Board Meeting – August 17, 2009
Present – All Members,
Ken Simpson, Vernon Wood
Location – Scriven Residence
The meeting opened at 6:51 pm
1. Meeting Minutes - The minutes of the previous board were read and approved.
2. Bids for Cement Work – Alan stated that we had 3 bids for the cement work to be done to the Reba Ct. bridge retaining wall. One was very high and contained estimates for both road and cement work. Tom stated that we want the two projects to have separate bids. Ken had contacted 8 people for bids but received only a response from Mr. Garcia for the cement work and Evan for the road work. Tom stated that’s who we will go with, since noone else submitted any bids. Alan stated that Garcia has to be done with the work by a given date. The cement work and the bridge work can be done independently. Alan will contact Garcia about doing the cement work.
3. Bridges – The bridges should be scraped off by Evan before the bridge repairs can begin. The bridges should be usable, even though they are being repaired. Tom will contact Evan on when to start scraping off the bridges. That work will be combined with the normal road grading that Evan does. Tom suggested having signs and cones by the Nolan bridge ( which is the first to be repaired), to inform people that bridge repairs are going to be done.
Cathi made a motion to accept Garcia for the concrete work and Evan for the bridge scraping. Evans’ estimate to scrape a bridge would be ½ day, according to Tom. The motion was seconded and accepted.
4. Weeds – The respraying of the weeds had been done, and the bill was paid, as stated by Cathi. Tom A. mentioned that for the next spraying some deal may be worked out where individual driveways could be sprayed as well. The weed sprayer should contact us before he comes out to do the spraying, so that individual home owners could possibly get their driveways sprayed as well.
5. Road Maintenance Contract – Tom suggested that we get started now with getting a contract for a combined road grading and snow removal contract. That person should also be bonded. Our current contract was for two years, and maybe that’s what we should consider for the new one. If we get a new person doing the work, then we need to consider the quality of work that they do, before we can get a contract assigned to him.
The meeting was adjourned at 7:52 pm.
Board of Directors
President Tom Ossner
Vice President Alan Lucas
Secretary Horst Armbrust
Treasurer Cathi Scriven
Member-at-Large Tom Atchley