Eagle Ranch Property Owners Association Special Board Meeting – April 7, 2010
Present – All Members
Location – Armbrust Residence
The meeting opened at 6:43 pm
1. Treasurer’s Report – Cathi handed out a copy (attached) of the report to all board members. She mentioned that 20 lot owners have not paid their 2010 dues yet and 16 have not paid for the 2009 Special Assessment fees. Only one owner of the above currently resides on Eagle Ranch. She has a new lien form and will file liens next week, on anyone that has not paid yet. The bridge repair entry is for everything except Noah’s costs. Tom mentioned that future report entries for ‘road grading’ should include the words ‘and maintenance’, as that entry includes all work done to our roads, including snow plowing. Cathi presented a check of $5,924, for the repair of Abby Lane, which was then signed and will be given to Evan. The treasurer’s report was approved by all members.
2. Current Bridge Repairs – The board members agreed that the recent repair work done to the bridges was part of unfinished work, and will not be paid extra, should that become an issue with Noah. The method used by Noah’s crew of coming down here over the last 6 months, was discussed by the board members, as being very unprofessional and rude.
The board is waiting for a final bill from Noah, to reflect his bridge repair work. We will then review that bill, to make sure that it corresponds to the work that was done.
3. Road Maintenance Contract – Tom O. passed out a new bid proposal form for a ‘Road Maintenance Contract’ which is to be used for future road grading and snow removal of our Eagle Ranch roads. The form was read and discussed by the members, resulting in a few modifications needing to be made to the form.
4. Reba Court Drainage – Tom O. had a proposal from Evan as to what work needs to be done on Reba Court, to handle the problem with drainage near the bridge. It will cost several hundred dollars more, if the work is done ‘peacemeal’, rather than all at one time. With the spring rain coming soon and Evan’s equipment being here at this time, the entire project should be done at the same time, and get it done now, as voiced by the board members. The work to be done was agreed on by the board.
5. Grazing Rights – In previous meetings the board was wondering if we could some day obtains the grazing rights to our Eagle Ranch properties. Tom O. produced the grazing rights lease tonight, which was recorded by the county. It has Red Creek Ranch as the declarant and that they have the rights to the grazing of all unfenced areas of Eagle Ranch, with no expiration time limits stated.
6. GCC Meeting – Horst mentioned that he met the GCC cement plant manager this morning and that he (Verne Stuessy) would like to meet on a monthly basis with the surrounding community association representatives. The purpose of the meetings will be to discuss any problems or complaints, that the people in the community may have with the cement factory. Included in these meetings will be the discussion of fire protection. GCC apparently is still actively pursuing fire protection. The cement factory is very much interested in the environment and their surrounding community, and what the feelings are about the cement factory.
7. Annual Meeting – Our annual meeting will be held on June 26th, at Fort Sonset, in Pueblo. We decided to offer only refreshments and snacks at the meeting.
8. Newsletter – The newsletter will contain information about the bridge repairs. Since this is a board election year, proxies must be included in the newsletter, so that people could cast a vote either by mail or in person, at the annual meeting. The letter must be sent out soon, by the editor, who is Debra Graham. The board should meet again, next week, to talk about topics that should be included in the newsletter.
The meeting was adjourned at 8:03 pm.
Board of Directors
President Tom Ossner
Vice President Alan Lucas
Secretary Horst Armbrust
Treasurer Cathi Scriven
Member-at-Large Tom Atchley
ERPOA Treasurer’s Report
April 7, 2010
Cathi Scriven, Treasurer
Beginning Balance January 1, 2010
Pueblo Bank & Trust
Checking $ 9,433.19
Savings 28,500.48
Total $ 37,933.67
Income:
Newsletter advertising $ 50.00
2010 Dues 17,400.00
Late fees 225.00
2009 Special Assessment 1,300.00
Total $ 18,975.00
Expenses:
Bridge repair (misc). $ 2,346.01
Winter road grading and maintenance 8,249.56
CO Registration 10.00
Jan. Newsletter 117.87
Treasurer 72.64
Website registration 15.00
Dues check returned 4.00
IRS (2009 savings) 7.00
Total expenses $10,822.08
Ending Balance April 7, 2010
PB & T Checking $ 17,586.11
PB & T Savings 28,500.48
Total $ 46,086.59