Eagle Ranch Property Owners Association
Special Board Meeting – April 11,
Present – All Members, Debby Graham – Newsletter Editor
The meeting opened at 6:54 pm
1. The minutes of the previous meeting were read and approved, with a
minor correction to be made.
2. Cathi gave a copy of the treasurer’s report (copy attached) to all members.
3. Annual meeting hall rental – Tom O. made a motion that the ERPOA pay for Horst’s VFW membership ($25.-). By him becoming a member, would save the association $65.- of their hall rental, which we plan to use for our annual association meeting, on June 27th of this year. The motion was seconded and approved. Debby Graham, who will be publishing our newsletter again, with information regarding our annual meeting, was made aware of the rules in regards to the hall rental. Cathi suggested that we start our meeting at 10 am, instead of 11 am, since we are not serving food, and no officer election will take place this year. Tom pointed out that the VFW does not open ntil 11 am. We will NOT be serving any food at this meeting, and will only offer water and/or ice tea to the members.
4. Road & Bridge Committee – Tom wants them to possibly get a couple of bids for the Reba Court erosion, and for the road grading, and have these available before September. Also look into the licensing and bonding of the contractor doing the grading. The bids for the road grading contract should be sealed.
5. Special Assessments – Cathi mentioned that there are 107 lots in the ERPOA (110 total, with 3 non-members). At this point there are still 13 lots, where the owners have not paid for the 2008 special assessment. Alan wanted a breakdown of what every lot owner would have to pay in special assessments, to repair the bridges.
6. Bridge repair discussion – Tom A. wanted to know what the longevity of the bridges would be, once they are repaired. He also still entertained the idea of using culverts as bridges, as being the most efficient way to solve our bridge problems. Alan pointed out the various costs involved, that would make using culverts for our bridges seem not feasible. The longevity of the bridge repair, being 10 years was brought up again, as to what will happen to our bridges after those ten years. The various bridge toppings were discussed, among them being black diamond plate. Tom O. wants to find out from Paragon, whether that is an affordable option, and also whether or not having a metal topping would make the bridges too slippery, when wet. To save costs, we could remove the dirt from the bridges locally and have some homeowners clear the remainder off. The cost of the bridge repairs was discussed, as we currently have enough money in our budget to have all three bridges repaired at the same time. We also want to find out from Paragon what kind of guarantee we get with their bridge repair work, could we use some kind of paint for the top, and do they have some references of bridges that they might have done around here, where we could go and check out their workmanship.
7. Newsletter – Debby will state in her newsletter that our annual meeting will take place at the Pueblo West VFW hall. This years’ meeting will only be a business meeting from 11 am to 1 pm, on June 27th. Water will be provided at the meeting. If any association member wants to bring up a topic at the annual meeting, then our board must be notified ahead of time about the topic to be discussed. The newsletter needs to be completed and mailed out by the first or second week of May. Also state in the newsletter a general update of the bridges and roads.
The meeting was adjourned at 8:55 pm.
Board of Directors
President Tom Ossner
Vice President Alan Lucas
Secretary Horst Armbrust
Treasurer Cathi Scriven
Member-at-Large Tom Atchley
ERPOA Treasurer’s Report
April 11, 2009
Cathi Scriven, Treasurer
Beginning Balance February 20, 2009
Pueblo Bank & Trust
Checking $ 11,267.79
Savings 37,618.24
Total $ 48,886.03
Income:
Dues $ 5,000.00
Late fees 250.00
2008 Special assessment 700.00
Savings interest 30.41
Total Income $ 5,980.41
Expenses:
Website registration $ 15.00
2008 IRS taxes 119.00
Paragon Bridge Works 600.00
VFW Post 5812 (Rental for Annual Meeting) 100.00
Total expenses $ 834.00
Ending Balance April 11, 2009
PB & T Checking $ 10,633.79
PB & T Savings 43,398.65
Total $ 54,032.44
$ 48886.03 + $ 5980.31 – $ 834.00 = $ 54,032.44