Eagle Ranch Property Owners Annual Meeting
Held- June 21, 2008 (Notes by Theresa Ager)
ERPOA President, Ken Simpson called the meeting to order at 11 a.m.
Theresa Ager read minutes. Minutes stand approved.
Cathi Scriven, Treasurer Reported:
• Beginning balance: See Treasure report.
• Twelve lots unpaid
• $4500 for spring grading
• Treasurer’s report accepted
Roads and Bridges Report : Tom Ossner
• Engineer: Darlene of Abel Engineering, upon site inspection, recommends certified railroad car engineer for further assistance. - Matrix Design Corporation
• Matrix Design Corporation as communicated to Tom Ossner reported that there are several options on implementing needed improvements
o One would be to take off road base and replace with wood to reduce weight on bridge.
o Biggest problem is erosion
o Foundation is floating
o Reba Court bridge is in worse condition – dirt around the bridge was not correctly grated.
o Underside of Reba Court bridge needs immediate attention
• Shadow Lane
• It needs proper road base
• Different type of road base
• Road base is getting scare
• Gas prices affect cost
Road and Bridge Committee Motion
• Theresa Ager made a motion to have a road and bridge committee formed. Motion was seconded, third, fourth and finally fifth by Nicole Swartwood.
• Motion was affirmed by a majority of homeowners present
• Committee members named: Brian Bowers, Dan Tobin, Alan Lucas, Ron Swartwood and Mike and Theresa Ager.
• Committee will assist in problem solving, research and compiling information so that more homeowners can be involved in road and bridge spending
• Ken Simpson asked Theresa Ager for detailed report of proposed road and bridge committee responsibilities
• Discussion followed
o Suggestion made by Jim Carlo for volunteers for road, repair and maintenance crew
o Tom Ossner stated that he called seven excavators. Only three responded and of those he received two bids for road grading and maintaining
of roads
o Ken Simpson states that his biggest fear is bridge failure and that half of the homeowners in Eagle Ranch need the bridge for access.
o Ken is also concerned with liability issues
o Dan Tobin stated that he is in favor of having and being on a road committee. He said, “ with more eyes looking at the problem there are more solutions”.
Grazing Lease
• Research needed to find if the lease is recorded or not
Trail Access
• Three year conflict with St. Charles River estates: The end result is that we are guests of Red Creek Ranch. According to Joe O’Brien, owner/developer, we are granted access to trail system only, we are to stay on the trail.
• Eagle Ranch is named as additional insured specifically for our access to trail system
• Letter regarding trail access to St. Charles Board by Ken Simpson – to be attached
Volunteer Fire Department- Debby Graham
• Not feasible
• Need adequate staff
• Considerable training with no payment
• No benefits/insurance for volunteers
• Grants for Volunteer Fire Departments to be in the hundreds, not thousands of dollars
• Need a very expensive 911 telephone system
• Expenses include:
o Truck, gear, training materials, workman’s comp and a building.
• Volunteer Fire Departments are zoned by county, not community specific
Ratification of Budget
o $300 was proposed for annual dues
o Out of 95 dues-paid properties there were 50 votes”
o 29 yes, 21 no
o Vote does not meet majority needed
o Discussion of special assessment
o Special assessment would be specific to projects such as road work/road base on Shadow Lane or bridge work
o Ken Simpson states special assessment is needed for contingency reserve for unforeseen circumstances. The majority of homeowners in attendance were agreeable to a special assessment, but would like to have it earmarked for specific projects.
Election of Officers
• Proposed elect: Ken Simpson, Tom Ossner, Cathi Scriven and Alan Lucas and Horst Armbrust
• Present homeowners voted and accepted above members as officers. These persons will determine their specific office.
• Ken Simpson thanked Nicole Swartwood for serving for four years and Theresa Ager for her service as secretary this past year.
Meeting Adjourned: 1:00 p.m.
New Board met after the regular meeting to determine officers.
President – Ken Simpson
Vice President – Tom Ossner
Secretary – Horst Armbrust
Treasurer – Cathi Scriven
Member-at-Large – Alan Lucas