Home › Annual Meetings

2005 Annual Meeting

Sat, 2005-09-17 12:31 — cathi

FOURTH ANNUAL MEETING OF
EAGLE RANCH PROPERTY OWNERS ASSOCIATION
JUNE 25, 2005

  1. Call meeting to order (1PM)
    1. Meeting called to order at 1:40 p.m., due to a huge rain storm that delayed our start.
    2. 19 Property owners and 1 proxy vote present
  2. Reading of minutes
    1. Secretary minutes summarizing board meetings held during the year were read and approved.
  3. Treasurer¿s Report
    1. Only 3 property owners outstanding on annual assessment
    2. 4 liens have been filed.
    3. Road expenses: weed spraying 2005 and grating three times
    4. Moved money from checking to savings account
  4. Report of the Road Committee
    1. Keeping the road base very important: posted speed limit 25 mph
    2. Remind construction workers of posted speed limit
    3. It appears that the County will not be paving Burnt Mill until they have enough money to pave the whole way to Colorado City
    4. We will grade our roads three times per year. This is 70% of the budget. Ideally we should grade quarterly.
    5. Problems:
      1. Reba Court shoulders of road do not have the proper road base- will need to be taken care of in the future
      2. Jessie off of shadow Lane is in need of 1-2 inches of road base
      3. Bridges will need to be maintained every five years; painting etc.
  5. Unfinished Business/ General Orders
    1. Installation of gate at the entrance to Shadow Lane
      1. Create more problems
      2. Covenants say no gates (Section 3.6)
    2. Repair or replace street signs at Jesse and Madison (Shadow Lane)
    3. Procure and install new sign for Abbey Lane(stolen, Shadow Lane)
      1. We will repair and replace all signs when people start living on these streets
  6. New business
    1. Ratification of budget
      1. No prior approval of the budget by property owners
      2. Need majority (51) votes to approve
      3. Have 30 yes votes - referred to Robert¿s Rules of Order and we are taking emergency action today to approve budget
      4. Budget stands approved by the board according to Roberts Rules of Order
  7. Open Floor
    1. Restricted Funds
      1. All monies are currently in a general fund (savings)
      2. Can we earmark some for fire and some for bridges
      3. Needs to be approved by 51 votes again
    2. Set up proxy voting for next year
      1. We can try to get the 75% needed to make amendments and approve the budget.
      2. Will Send a SASE with Budget next year and in 2nd mailing a postcard with signature and return
    3. Fire Protection
      1. Anthony Taylor, of Las Vegas, spoke about this and the research he has done, he sent for information
      2. Currently closest response is 45 minutes; only fight grass fires
      3. We need to be recognized by the state, have a tax exempt status (done)
      4. Put in grants for equipment/training/liability
      5. St Charles River Estates is willing to work with us on this.
      6. Once Anthony gets all information he will meet with our board and St Charles¿ board and present information
    4. Pueblo County Dark Sky Ordinance
      1. Cathi Scriven will post info on web site
      2. County voting on this at their July 26 and Aug 16 meeting
  8. Adjournment 2:47 PM

Next Annual meeting to be held Saturday, June 24, 2006.

Submitted by Allison Oswald, Secretary

ERPOA TREASURER'S REPORT
June 25, 2005

Income:

Dues$19,300.00
2005 Dues Collected$15,450.00
2004 Dues Collected$3,450.00
2003 Dues Collected$300.00
Late Fees Collected$100.00
4 Liens filed (5 Lots) for unpaid dues; 3 still unpaid (4 Lots)
Bank Interest
July 1, 2004 through May 31, 2005$214.48
Other
Adjustment prior period$10.74

Total Income$19,525.22

Expenses:
Roads $12,091.70
Weed Spraying - 2004 $1,656.70
Weed Spraying - 2005 $1,680.00
Mowing - 2004 $240.00
Grading and repair - Fall 2004 $5,515.00
Grading and repair - Spring 2005 $3,000.00

Signs $1,917.36
Speed Limit $279.30
Entrance Signs $1,638.06

Secretary $395.46
Mailings $241.33
Newsletter $154.13

Treasurer $208.89
Dues Mailings $137.17
Lien Fees (Forms, Recording Fees, etc.) $56.42
Website Registration $15.30

Association Expenses $830.15
Annual Meeting - 2004 $230.15
Insurance $500.00
Colorado Association Registration $100.00

Total Expenses $15,443.56

Beginning Bank Balance - July 1, 2004
Checking $17,461.16
Outstanding Check - Prior Period ($3,960.00)
Savings $20,106.53
Total $33,607.69

Ending Bank Balance - June 25, 2005
Checking $3,381.11
Savings $34,308.24
Total $37,689.35

Submitted by Cathi Scriven, Treasurer